Geelong contemporary art prize

Conditions of entry

  1. The 2014 Geelong contemporary art prize (the prize) is an acquisitive painting prize of $30,000 (the prize money) open to artists living and working in Australia, conducted by Geelong Gallery Inc. (the Gallery) and sponsored by the Dimmick Charitable Trust. Each entrant may submit up to two entries (per artist).

  2. Using the online entry form on the Gallery website, entrants must submit a completed entry form including payment of $40.00 (incl. GST) per entry and attach a digital image of each painting to be eligible for entry in the prize. Upon lodgement, acknowledgment of entry and receipt of payment will be sent to entrants via an automated email. 

  3. Upload digital image – one image per work will be accepted. Digital image to be supplied as JPEG file, A4 in size, 300dpi, less than 2MB where possible. Images should be saved with the following details as the file name: artist's surname_artist's firstname_title. jpeg (For example: ryan_paul_wild_colonial_boys.jpeg). Entrants are advised to submit high quality images as those supplied at time of entry will be used by the Gallery for judging, publication and promotion (should the work be selected for exhibition).

    Discs, photographs, photocopied reproductions, emailed images, slides or any other representation of work will not be accepted.

  4. An entry must be an original work of the entrant and must have been executed in the two years prior to 2 May 2014 (the closing date). 

  5. An entry must be:

    a) a painting of dimensions not exceeding (h) 183.0 cm x (w) 244.0 cm (including frame). Multiple panels may be accepted where these constitute a single entry and do not exceed the specified dimensions in total;

    b) in the possession of the artist or dealer/agent and available for acquisition by the Gallery.

  6. A correctly completed entry form accepting these conditions, payment and attached images must be lodged on the Gallery’s website by the closing date: Friday 2 May 2014 (5.00pm). Entries lodged after the closing date will not be processed.

  7. Payment may be made by supplying credit card details and authorising payment on the online entry form. The entry fee is non-refundable. 

  8. The Gallery shall appoint the judging panel that will, in the first instance, view all entries (digital images) that comply with the conditions of entry and select a limited number of works for inclusion in the exhibition (the selected painting). The judging panel reserves the right to exhibit, or not exhibit, any work entered. 

  9. Each entrant whose painting is selected for inclusion in the exhibition will be notified in writing and will be required to deliver the selected painting to the Gallery from Monday 4 to Friday 8 August between 10.00am and 4.00pm. It is the responsibility of the entrant or dealer/agent to arrange all aspects relating to the delivery of the work (whether personally or by an art courier). All associated costs are the responsibility of the entrant or dealer/agent. Please note that substitutes for works first entered by the closing date will not be accepted. Unsuccessful entrants will be notified in writing. 

  10. The selected painting must be:

    a) available for display throughout the duration of the exhibition;

    b) professionally presented and ready for installation. It should be suitably framed for hanging and D-rings must be attached to the back of the frame (or stretchers if unframed) on the left and right vertical edges to enable safe hanging from two points. Wires must not be attached. If, for any reason, the hanging system is unsuitable, under the conditions of entry, the entrant gives permission to the Gallery to attach a hanging system to the selected painting (or modify existing) for the duration of the exhibition;

    c) clearly marked on the back with the entrant's name, title and date of the painting;

    d) securely packaged to ensure safe transport to and from the Gallery. The packaging must be clearly labelled and suitable for the Gallery to re-use for the return of the selected painting. 

    The Gallery reserves the right to exclude works that do not meet the required standard for display.

  11. The selected painting will not be received at the Gallery unless free of charge to the Gallery. No payment will be made by the Gallery for freight or any other charge incurred in the delivery and/or return of the selected painting.

  12. Best practice in the handling and care of works will be implemented at all times by Gallery staff, however, the Gallery will not be responsible for any loss or damage suffered to any painting in its possession or under its control. Each entrant shall indemnify the Gallery against any loss or damage suffered to the selected painting. Insurance coverage is the full responsibility of the entrant (transit and in-situ) and is recommended by the Gallery. Paintings will not be insured by the Gallery.

  13. Each entrant specifically permits and authorises the Gallery to reproduce the selected painting (in full or detail) via print or electronic media for publicity, reports, catalogues and any other publications related to the exhibition. The Gallery reserves the right to reproduce acquired works in subsequent promotion of the prize, the Gallery and its collection. Acknowledgment of authorship will be duly made. Copyright permission will be sought should the Gallery receive an external request (from an institution or publisher) for reproduction of an acquired work. 

  14. The selected painting must be available for acquisition by the Gallery (in the first instance) and for sale to the general public throughout the duration of the exhibition. Each entrant shall nominate the purchase price of the selected painting—it is recommended that this is a fair market price. The Gallery will produce a price list of exhibited works and all inquiries relating to the purchase of exhibited works will be directed by the Gallery to the nominated person (artist or dealer/agent). It is the responsibility of the artist or dealer/agent to complete the sale of the work. The Gallery must be notified of the sale of works. Any works sold through their display in the exhibition will attract a $100.00 administration fee (to be paid by the entrant to the Gallery) that is in addition to the stated purchase price. Please note: when nominated as the primary contact (on the entry form), the dealer/agent will be listed as the representative of the artist in the exhibition catalogue, work label and price list and their contact details will be provided by the Gallery to members of the public in regard to purchase inquiries. Acknowledgment of gallery representation will not be made in the case of represented artists nominating themselves as the primary contact (on the entry form).  

  15. The judging panel shall solely determine the prize-winning painting for acquisition from the exhibition. The judging panel’s decision will be final and no correspondence will be entered into. The Gallery and the judging panel reserve the right not to award the prize. 

  16. Gallery employees and volunteers, members of the Gallery Board, members of the Board of the Geelong Art Gallery Foundation, members of the Board of the Dimmick Charitable Trust, and members of their families are ineligible to enter the prize.

  17. The prize-winning painting will be announced at the opening of the exhibition on Friday 30 August and shall become the property of the Gallery upon payment of the prize money to the winning entrant. 

  18. The Geelong Art Gallery Foundation shall have the first option to purchase any selected painting (except for the prize-winning painting).

  19. The exhibition closes on Sunday
    23 November. The Gallery will contact entrants in the week commencing Monday
    3 November seeking confirmation of arrangements for the collection of exhibited works. It is the responsibility of the entrant or dealer/agent to arrange all aspects relating to the collection of the work (whether personally or by an art courier). All associated costs are the responsibility of the entrant or dealer/agent.  

  20. Works can be collected from Tuesday 25 to Thursday 27 November between 10.00 am and 4.00 pm. Should collection outside these hours be required, the Gallery must be informed of this at the time confirmation of arrangements for the collection of exhibited works is sought (as per point 19) and prior to Friday 21 November (5.00pm). Paintings that have been sold from the exhibition will not be released to purchasers without the written confirmation of the artist or dealer/agent being supplied to the Gallery